Planning an Event
Reserving a Room
(Adapted from Student Organizations Room Reservation Procedures)
Student organizations are allowed to reserve rooms up to three months in advance in order to plan ahead for special speakers, regularly scheduled meetings, etc.
Room reservations can be made directly through the Astra portal.
- The recent Astra upgrade no longer requires requestors to log into Astra to book a room; logging into the system with your NetID is only necessary for the power users in the Dean’s Office that directly schedule COM courses.
- Simply click on the “COM Chicago Event Request Form” under the “Request an Event” section as a guest user and plug in the target dates and timeframe.
- You may also check the availability of any target space and associate it with the request before hitting the submit button.
If you would like to have an orientation on the AV systems in the room you are reserving, please submit a room technology training request at least one week prior to your event.
If special room set-up or materials are needed, please contact COM-Events@uic.edu at least two weeks in advance.
For certain events, extra garbage cans may be needed as well as extra housekeeping, electricity (for outside events), etc. Please include this information in your initial request at least 2 weeks in advance of your event.
Students who reserve a room are expected to occupy the room during the allotted hours. If plans change, please notify the Office of Curricular Affairs at COM-OCA@uic.edu or 312-996-9030 as soon as possible.
Note: Changing the configuration of a room requires prior approval from the Office of Curricular Affairs.